Documentation · Administration · Users

Create and manage users

The Users module manages accounts that access SUIGEST360 together with their roles, permissions, status and security protections.

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Overview

Control access to SUIGEST360.

Each user has individual login information, roles, permissions and account status.

  • Name
  • Email address
  • Phone
  • Password
  • Roles
  • Permissions
  • Active or inactive status
  • Last login
  • Last login IP
  • Security protections
  • Business traceability
List

Browse users.

The list displays user accounts and their main information.

  • Actions
  • User and email
  • Phone
  • Roles
  • Status
  • Last login
  • Last login IP
  • Created date
  • View
  • Edit
  • Activate or deactivate
  • Delete when allowed
  • Search
  • Sorting
  • 50 rows by default
  • 10 / 25 / 50 / 100 rows
Creation

Create a user account.

Creation combines personal information, security, roles and account status.

  • Required name
  • Required unique email
  • Optional phone
  • Required password
  • Password confirmation
  • At least one required role
  • Active or inactive account
Information

Define user identity.

The main information identifies the account owner.

  • Name: maximum 255 characters
  • Email: maximum 255 characters
  • Unique email address
  • Phone: maximum 50 characters
Security

Define the password.

A secure password is required when creating a user.

  • Minimum 8 characters
  • Confirmation required
  • Password stored securely as a hash
  • Optional password change when editing
Roles

Assign responsibilities.

SUIGEST360 uses five official roles to structure user access.

  • Super Admin
  • Admin
  • Purchase & Stock Manager
  • Sales Manager
  • Supervisor
  • One or multiple roles per user
Role security

Protect the Super Admin role.

Specific rules prevent unauthorized privilege escalation.

  • Only a Super Admin can create another Super Admin
  • Super Admin role is hidden from non-Super Admin administrators
  • An Admin cannot manage a Super Admin
  • The last active Super Admin is protected
Account status

Activate or deactivate a user.

Account status can block access without removing the user history.

  • Active account
  • Inactive account
  • Activation from user list
  • Deactivation from user list
  • Status editing from the form
Details

View the user profile.

The user profile provides a detailed view of account information, roles, permissions and security.

  • Name
  • Email
  • Phone
  • Status
  • Roles
  • Permissions
  • Last login
  • Last login IP
  • Created date
  • Deletion protection status
Login

Monitor the last login.

SUIGEST360 keeps information about the latest use of the account.

  • Last login date and time
  • Last login IP address
  • Never-connected indication
Editing

Edit a user.

Editing can update account information, status, roles and authorizations.

  • Name
  • Email
  • Phone
  • Optional new password
  • Roles
  • Permissions
  • Account status
Permissions

Customize authorizations.

When editing a user, individual permissions can be adjusted in addition to role permissions.

  • Role permissions
  • Direct user permissions
  • Explicitly denied permissions
  • Permissions grouped by module
  • Individual selection
  • Select all
  • Clear all
Permission sources

Understand effective permissions.

SUIGEST360 distinguishes permission sources to support precise authorization exceptions.

  • Permission inherited from role
  • Permission granted directly to user
  • Inherited permission explicitly denied
  • Automatic synchronization when roles change
Super Admin protection

Preserve primary administrator access.

Multiple safeguards prevent the installation from being left without an active Super Admin.

  • Last active Super Admin cannot be deactivated
  • Last active Super Admin cannot be deleted
  • Last Super Admin protected from losing the role
  • Super Admin management reserved for Super Admins
Account protection

Prevent dangerous actions on your own account.

A logged-in user cannot perform certain actions that would immediately remove their own access.

  • Cannot deactivate own account
  • Cannot delete own account
  • Additional protection for logged-in Super Admin
Business traceability

Preserve users involved in business operations.

SUIGEST360 detects whether a user is referenced in the company business history.

  • Document creator
  • User who updated a document
  • Validator
  • Approver
  • Preparer
  • Delivery user
  • User who cancelled or restored an operation
  • Automatic deletion protection
When a user has business history, deactivate the account instead of deleting it.
Deletion

Delete only accounts without history.

Deletion is strongly protected to preserve document integrity and traceability.

  • Delete permission required
  • Cannot delete own account
  • Last active Super Admin protected
  • Cannot delete a user with business activity
  • Deletion only possible for a user without business history
  • Roles detached before deletion

Need help with Users?

For issues involving accounts, roles, permissions, activation, security or deletion, open a request through the SUIGEST360 support portal.

Open support portal