Goods receipt software for supplier and inventory receiving
Manage supplier goods receipts and warehouse receiving in SUIGEST360 ERP. Record purchased goods, increase inventory in the selected warehouse and preserve purchase and tax information.
The real inventory entry document.
Unlike supplier quotations and purchase orders, a Supplier Receipt immediately creates a physical inventory movement.
- Automatic reference
- Supplier
- Warehouse
- Receipt date
- Supplier invoice number
- Products
- Quantities
- Purchase prices
- Taxes
- Discount
- After-tax charges
- Withholding
- Net amount
- Inventory entry
- Excel export
Browse supplier receipts.
The list displays the essential information for each supplier receipt.
- Actions
- Receipt number
- Receipt date
- Supplier
- Warehouse
- Supplier invoice number
- Total amount
- Created by
- Search
- Sorting
- Pagination
Create a supplier receipt.
Creation requires a supplier, warehouse, date and at least one product line.
- Required supplier
- Required warehouse
- Required date
- Optional supplier invoice number
- Optional notes
- At least one product
- Minimum quantity of 0.01
- Required unit price
Automatically generate the receipt number.
The reference uses the Supplier Receipt document numbering configuration.
- Configurable prefix
- Fallback prefix BR
- Optional year
- Configurable digit count
- Automatic counter
Associate the receipt with a supplier.
The receipt preserves the supplier from which the goods were received.
- Active suppliers only
- Supplier code
- Company or individual
- Quick supplier creation
- Supplier information retained in the document
Select the receiving warehouse.
All received quantities are added to the selected warehouse.
- Required warehouse
- Active warehouses only
- Inventory updated by product and warehouse
- Product / Warehouse stock record created when required
Store the supplier invoice reference.
The invoice number supplied by the supplier can be recorded on the receipt.
- Optional field
- Displayed in the list
- Displayed on the Supplier Receipt page
- Helps reconcile the receipt with the supplier document
Record the goods actually received.
Each line defines the received product, quantity, purchase price and product tax.
- Product
- Quantity
- Unit price
- Product tax
- Tax amount
- Line total
- Current stock
- Stock after receipt
- Duplicate product prevention
Automatically increase inventory.
Saving a Supplier Receipt creates a real inventory entry in the selected warehouse.
- Available quantity increased
- Product / Warehouse stock created when required
- Supplier Receipt stock movement created
- Movement linked to the receipt
- Movement date matches receipt date
- User traceability
Apply a document discount.
The discount is applied before the final tax calculation.
- Percentage discount
- Fixed amount discount
- Discount cannot exceed subtotal
- Taxable base reduced
- Product taxes reduced proportionally
Use the purchase tax engine.
Supplier Receipts support product taxes and document taxes applicable to purchases.
- Product taxes before total
- Active Purchase or Both taxes
- After-tax charges
- Withholding taxes
- Percentage calculation
- Fixed amount
- Tax brackets
- Applied tax snapshot
Calculate the receipt net amount.
SUIGEST360 applies the complete tax flow to Supplier Receipts.
- Subtotal excluding tax
- Discount
- Taxable base
- Product taxes
- Total including tax
- After-tax charges
- Withholding
- Net amount
Create required records without leaving the receipt.
The form provides several quick-create functions.
- Quick supplier creation
- Quick product creation
- Category
- Brand
- Unit
- Product tax
- Purchase price
- Sale price
- Margin
- Minimum stock
View the complete Supplier Receipt.
The details page combines commercial, tax and traceability information.
- Receipt number
- Date
- Supplier
- Warehouse
- Supplier invoice
- Products
- Quantities
- Prices
- Taxes
- Discount
- Taxable base
- Total including tax
- Charges
- Withholding
- Net amount
- Notes
- Created by
- Updated by
- Created and updated dates
Edit a Supplier Receipt while it remains available.
SUIGEST360 reverses the previous inventory impact, replaces old lines and taxes, then reapplies the receipt using the new values.
- Reverse previous stock impact
- Delete previous movements
- Delete previous lines
- Delete previous tax snapshots
- Change supplier
- Change warehouse
- Change date
- Change products
- Change quantities and prices
- Recreate inventory movements
- Full tax recalculation
Lock Supplier Receipts already used by later operations.
A receipt must no longer be modified or deleted once a later business movement depends on the stock it introduced.
- Sale exit
- Delivery Note
- Supplier Return
- Transfer out
- Transfer in
- Damaged stock exit
- Utility stock exit
- Inventory adjustment
Export supplier receipts.
Supplier Receipts can be exported with an optional date range.
- Start date
- End date
- Export as .xlsx
- supplier_receipts.xlsx output
Generate a professional Supplier Receipt PDF.
The receipt can be generated as an A4 portrait PDF.
- Company information
- Logo
- Legal information
- Supplier
- Warehouse
- Supplier invoice
- Products
- Quantities
- Prices
- Taxes
- Discount
- After-tax charges
- Withholding
- Net amount
- Amount in words
- Notes
- Signatures
- Optional stamp
- Bank information
- Page X / Y pagination
Safely cancel a Supplier Receipt.
When deletion is permitted, SUIGEST360 removes only the inventory impact created by that receipt.
- Check for later inventory movements
- Check current available stock
- Remove previously received quantities
- Delete receipt stock movements
- Delete receipt lines
- Delete receipt document
- Record deletion in the activity log
Need help with Supplier Receipts?
For issues involving inventory, suppliers, warehouses, taxes, discounts, withholding, Excel or PDFs, open a request through the SUIGEST360 support portal.
Open support portal