Supplier return management software for purchase and inventory returns
Manage supplier and purchase returns in SUIGEST360 ERP by returning previously received goods to suppliers while preserving source receipt, quantity, warehouse and inventory traceability.
A return directly linked to a Supplier Receipt.
Each return is built from an existing Supplier Receipt to preserve product origin, prices, taxes and the warehouse involved.
- Automatic reference
- Supplier
- Source Supplier Receipt
- Source warehouse
- Return date
- Received products
- Returnable quantities
- Original purchase prices
- Original taxes
- Real inventory exit
- Notes
- Excel export
Browse supplier returns.
The list displays the main information for each Supplier Return in an interactive table.
- Actions
- Return number
- Return date
- Supplier
- Warehouse
- Total amount
- Created by
- Created at
- View
- Edit
- Search
- Sorting
- 50 rows by default
- Pagination
Create a Supplier Return.
Creation starts by selecting the supplier followed by one of that supplier’s Supplier Receipts.
- Required supplier
- Required Supplier Receipt
- Required return date
- Optional notes
- At least one actual returned quantity
- Receipt products loaded automatically
Generate a unique return reference.
Numbering uses the Supplier Return configuration and also checks references already stored in the database.
- Configurable prefix
- Default prefix RF
- 6 digits by default
- Optional year
- Automatic counter
- Existing reference validation
- Automatic recovery from a desynchronized counter
Select the supplier.
Supplier search only returns active suppliers.
- Search by company name
- Search by supplier code
- Search by phone
- Maximum 10 results
- Receipts filtered according to the selected supplier
Select the related Supplier Receipt.
The return may only contain products originating from an existing Supplier Receipt.
- Receipts belonging to selected supplier only
- Receipt number
- Receipt date
- Supplier invoice number
- Source warehouse
- Product count
- Receipt total
- Warehouse automatically inherited from source receipt
Automatically load received products.
Products come directly from the Supplier Receipt lines.
- Product
- Received quantity
- Already returned quantity
- Remaining returnable quantity
- Quantity to return
- Purchase price
- Tax rate
- Line total
Precisely control returnable quantities.
SUIGEST360 totals all previous returns for every source receipt line.
- Received quantity
- Already returned quantity
- Returnable quantity
- Requested quantity
- Blocked when requested quantity exceeds returnable quantity
- Zero quantity allowed on products not being returned
- At least one positive quantity required for the document
Validate all data from the source receipt.
The Controller validates the real Supplier Receipt information before changing inventory.
- Supplier / receipt validation
- Receipt line validation
- Product / receipt line validation
- Duplicate request lines grouped
- Previous returned quantities validated
- Physical warehouse stock validated
- Transactional locking
Physically remove goods from the warehouse.
A Supplier Return creates a real inventory exit.
- Inventory deducted from the source Receipt warehouse
- Available stock checked before saving
- Stock quantity decreased
- Supplier Return stock movement created
- Movement linked to return document
- Movement date matches return date
- Actual debited warehouse stored for each line
Use historical values from the source receipt.
Amounts are recalculated from the prices and taxes stored on the Supplier Receipt lines.
- Unit price from Supplier Receipt
- Tax rate from Supplier Receipt
- Subtotal = returned quantity × unit price
- Tax amount
- Line total including tax
- Return subtotal
- Total taxes
- Total return amount
View complete Supplier Return traceability.
The details page presents the supplier, source document, quantities and amounts.
- Return reference
- Date
- Supplier
- Source Supplier Receipt
- Source warehouse
- Product count
- Total returned quantity
- Products
- Returned quantities
- Quantities previously returned by other documents
- Prices
- Taxes
- Subtotal
- Total tax
- Total amount
- Notes
- Created by
- Updated by
Edit return quantities while preserving document origin.
The supplier, source Supplier Receipt and source warehouse remain tied to the document. Return date, notes and quantities can be updated.
- Original supplier preserved
- Source Supplier Receipt preserved
- Source warehouse preserved
- Change return date
- Change notes
- Change returned quantities
- Other existing returns considered
- Amounts recalculated
Export supplier returns.
Supplier Returns can be exported to Excel using an optional date range.
- Start date
- End date
- Export as .xlsx
- supplier_returns.xlsx output
Generate a professional Supplier Return.
Supplier Returns can be generated as A4 portrait PDFs.
- Company information
- Logo
- Legal information
- Supplier
- Source Supplier Receipt
- Warehouse
- Products
- Quantities
- Prices
- Taxes
- Totals
- Amount in words
- Notes
- Signatures
- Optional stamp
- Bank information
- Page X / Y pagination
Supplier Returns cannot be deleted.
SUIGEST360 prevents Supplier Return deletion in order to preserve inventory history integrity.
- Deletion disabled server-side
- Document remains in history
- Stock movement remains traceable
- Deletion attempts return an error message
Need help with Supplier Returns?
For issues involving source receipts, returnable quantities, inventory, calculations, Excel or PDFs, open a request through the SUIGEST360 support portal.
Open support portal