Documentation · Stock · Stock Exits

Manage stock exits and inventory movements

Record products removed from a warehouse for internal use or because they are damaged, with available stock controls and complete traceability of inventory movements.

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Overview

Record a physical inventory exit.

Each Stock Exit physically reduces quantities in the selected warehouse and creates the corresponding inventory movements.

  • Automatic reference
  • Exit type
  • Warehouse
  • Date
  • Products
  • Quantities
  • Line notes
  • General reason
  • Total quantity
  • Stock movements
  • User traceability
  • PDF
List

Browse stock exits.

The list displays the main information for every Stock Exit document.

  • Actions
  • Exit number
  • Exit type
  • Warehouse
  • Exit date
  • Total quantity
  • Created by
  • Created at
  • View
  • Edit
  • PDF
  • Search
  • Sorting
  • 50 rows by default
  • Pagination
Creation

Create a new stock exit.

A Stock Exit requires a type, warehouse, date and at least one product.

  • Required exit type
  • Required warehouse
  • Required date
  • Optional reason
  • At least one product
  • Minimum quantity of 0.01
  • Optional note per product
Numbering

Automatically generate the reference.

SUIGEST360 uses the configured Stock Exit document numbering.

  • Configurable prefix
  • Configurable digit count
  • Optional year
  • Automatic counter
  • Next reference preview displayed in the form
Exit types

Identify the reason for the inventory exit.

Two exit types are available to properly classify the inventory reduction.

  • Utility Exit
  • Damaged Product Exit
  • Type displayed in list
  • Type displayed on details page
  • Specific stock movement according to exit type
Warehouse

Select the affected warehouse.

Quantities are removed only from the warehouse selected in the document.

  • Active warehouses only
  • Required warehouse
  • Product search based on selected warehouse
  • Available product stock displayed
Products

Add products to remove from inventory.

Each line contains a product, quantity and optional note.

  • Product search
  • Product code
  • Product name
  • Available quantity
  • Exit quantity
  • Optional line note
  • Multiple product lines
  • Remove line
Stock validation

Validate available quantities.

SUIGEST360 validates server-side that every requested quantity actually exists in the selected warehouse.

  • Product / Warehouse stock lookup
  • Comparison with requested quantity
  • Blocked when inventory is insufficient
  • Affected product identified in validation message
  • Available quantity displayed in validation message
The Stock Exit is not created if any requested line exceeds available stock.
Inventory impact

Physically decrease inventory.

Saving the document decrements quantities in the selected warehouse.

  • Stock decreased for every product
  • Total quantity calculated automatically
  • No inventory entry created
  • Company global inventory quantity decreases
Movements

Trace every inventory exit.

Each product creates a stock movement corresponding to the selected exit type.

  • Utility Exit movement
  • Damaged Product movement
  • Product
  • Warehouse
  • Quantity
  • Document reference
  • Exit date
  • User
  • Automatic note linked to exit number
Details

View complete Stock Exit information.

The details page combines document information, origin and removed products.

  • Exit number
  • Type
  • Date
  • Warehouse
  • Total quantity
  • Created by
  • Created at
  • Product count
  • Products
  • Quantities
  • Line notes
  • Reason
Editing

Edit an existing Stock Exit.

The type, warehouse, date, reason, products and quantities can be updated.

  • Reference preserved
  • Change exit type
  • Change warehouse
  • Change date
  • Change reason
  • Add or remove products
  • Change quantities
  • Change line notes
  • Recalculate total quantity
Inventory recalculation

Reverse the previous exit before applying the new one.

Editing first restores previous quantities to the original warehouse before recalculating the document.

  • Previous quantities restored to inventory
  • Previous movements deleted
  • Previous lines deleted
  • Available stock validated again
  • New lines saved
  • New quantities removed from inventory
  • New movements created
Editing runs inside a transaction to preserve inventory consistency.
Deletion

Stock Exits cannot be deleted.

SUIGEST360 intentionally prevents deletion of this inventory document.

  • Deletion blocked server-side
  • Document remains in history
  • Inventory movements remain traceable
  • Deletion attempts return an error message
A Stock Exit is a physical inventory document and its deletion is intentionally prohibited.
PDF

Generate a professional Stock Exit document.

Stock Exits can be generated as PDFs containing the operational information of the document.

  • Company information
  • Logo
  • Legal information
  • Exit number
  • Exit type
  • Date
  • Warehouse
  • Products
  • Quantities
  • Notes
  • Total quantity
  • Reason
  • Signatures
  • Optional stamp
  • Bank information
  • Printing

Need help with Stock Exits?

For issues involving warehouses, available stock, exit types, stock movements, editing or PDFs, open a request through the SUIGEST360 support portal.

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