Documentation · System Settings · Document Numbering

Configure document numbering

Document Numbering defines the structure of automatic references generated by SUIGEST360.

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Overview

Customize document references.

Each document type has a numbering configuration that can be adapted to company conventions.

  • Document type
  • Prefix
  • Number of digits
  • Next number
  • Year usage
  • Next reference preview
  • Active or inactive status
List

Browse all numbering configurations.

The list displays the current numbering parameters for every document type.

  • Edit action
  • Document
  • Prefix
  • Use year
  • Digit count
  • Next number
  • Preview
  • Status
  • Created date
  • Search
  • 50 rows by default
  • 10 / 25 / 50 / 100 rows
Document types are already defined by SUIGEST360. This module edits their numbering settings rather than creating new document types.
Document

Identify the document type.

Each row corresponds to an existing SUIGEST360 document type.

  • Document label displayed in the list
  • Document type displayed as read-only while editing
  • Configuration applies only to the selected document
Prefix

Define the beginning of the reference.

The prefix visually identifies the document type.

  • Required field
  • Maximum 20 characters
  • Free text
  • Automatically converted to uppercase when saved
Digits

Define the number length.

The digit count controls the numerical format used after the prefix.

  • Required value
  • Minimum: 3 digits
  • Maximum: 10 digits
  • Integer value only
Example: with 6 digits, a number can be displayed as 000001.
Next number

Control the next counter value.

The Next Number field defines the value used for the next generated reference.

  • Required value
  • Integer value
  • Minimum: 1
  • Manual modification allowed
Change this counter carefully to avoid inconsistent or previously used references.
Year

Include the year in references.

The Use Year option allows the year to be included in the numbering structure.

  • Can be enabled or disabled
  • Yes / No status shown in the list
  • Preview reflects the current configuration
Preview

Preview the next reference.

SUIGEST360 displays a preview based on the currently saved numbering parameters.

  • Prefix
  • Year depending on configuration
  • Digit count
  • Next number
  • Preview available in the list
  • Preview available on the edit page
Status

Activate or deactivate a numbering configuration.

Each numbering configuration has its own status.

  • Active
  • Inactive
  • Status editable from the form
  • Status visible directly in the list
Editing

Edit an existing configuration.

The module does not create new numbering types; it edits the configurations already defined by SUIGEST360.

  • Read-only document type
  • Edit prefix
  • Edit digit count
  • Edit next number
  • Enable or disable year
  • Enable or disable configuration
  • View current preview
Validation

Follow numbering rules.

SUIGEST360 validates the main numbering parameters before saving.

  • Required prefix
  • Prefix maximum 20 characters
  • Digits between 3 and 10
  • Next number greater than or equal to 1
  • Optional year flag
  • Optional active status
Behavior

Automatically apply the configuration.

Saved parameters are then used to generate automatic references for the corresponding documents.

  • Prefix normalized to uppercase
  • Counter maintained per document type
  • Format controlled by digit count
  • Year included when enabled
  • Preview based on stored configuration

Need help with Document Numbering?

For issues involving prefixes, counters, digit count, year or automatic references, open a request through the SUIGEST360 support portal.

Open support portal